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Frequently asked questions

Applying for a CGP grant

Q.  When can an application be submitted for the CGP?

Applications will only be accepted during the grant round periods advertised on this website.

Applications may be submitted any time before 4.00pm on the round closing date.

Q.  How do I get further information about the CGP?

The Community Grants Program (CGP) guidelines for each round are available on the OMI website. If you have further queries contact the Grants Officer at OMI on (08) 6552 1619 or by email to grants@omi.wa.gov.au.

Q.  What activity or projects will not be funded by OMI?

The guidelines for each round will detail what activity or projects will not be funded by OMI.

In general, funding will not be considered for activity or projects that:

  • have already taken place
  • start before the date specified in the guidelines for the grant round you are applying to
  • have alternative sources of funding that are more appropriate
  • are solely for fundraising purposes or are expected to realise a profit
  • have received OMI funding fGP resources are available for download from the OMI website. These resources include Auspicing Guidelines, Budget Example, Project Plan Example, Statement by a Supplier and Event Management Planning Guide.

    CGP Grant Writing Workshops are held before each round of grants. Please check this website for confirmed dates in the lead up to each round of grants, or contact the Grants Officer at OMI to indicate your interest on (08) 6552 1619 or by email to grants@omi.wa.gov.au.

Q.  What is the application process for the CGP?

  1. Download the application forms and guidelines from this website before 4.00pm on the round closing date.
  2. It is recommended that you speak with the OMI Grants Officer before you begin writing your application to ensure you meet the eligibility criteria and understand the grant criteria.
  3. All applications will be assessed by OMI to ensure they meet the grant criteria.
  4. Those applications that do not meet the grant criteria will not progress through the application process.
  5. Applications that do meet the grant criteria are assessed by an independent panel comprising members from OMI (non-voting) and other external organisations. The panel makes recommendations about applications to the Minister for Citizenship and Multicultural Interests.
  6. The Minister for Citizenship and Multicultural Interests will review and accept the panel recommendations.
  7. Applicants will be notified in writing about the outcome of their applications and can request feedback on the outcome.

Q.  Are there any restrictions on project start dates?

Yes. Your project, event or program must start after and end before the dates specified in the guidelines for the grant round you are applying to.

Q.  Who in my organisation can complete an application for funding?

Should you receive funding, your application may become a legal document as part of your CGP Grant Agreement. Therefore, the application should be completed by a representative of the organisation with the authority to commit the organisation to the CGP Grant Agreement. The representative is generally the President, Secretary, Treasurer, CEO, Manager or Coordinator. The organisation’s constitution provides guidance on who in the organisation is authorised to sign the agreement.

Q.  Is there additional information I should provide with my application?

Yes. Please see the Application Form Checklist at the end of the Application Form.

The minimum required additional information includes:

  1. A copy of the applicant organisation’s (or the auspicing organisation’s) Certificate of Incorporation.
  2. If the applicant organisation (or the auspicing organisation) does not have an ABN, a ‘Statement by a supplier’ form is needed.

Q.  What is an in-kind contribution?

An in-kind contribution is the donation or non-cash contribution of goods, services, time and expertise to the project.

For example: volunteers donate their time to the project coordination and delivery. Alternatively, prizes or food donations may also be calculated as an in-kind contribution or the donation of a service, such as the design of the project flyer.

In-kind contributions are calculated as an expense item because if they had to be paid for they would be an expense. However, they are also calculated as an income item because they are donated to the project. As such, the expense and income calculation of an in-kind contribution balances itself out.

Q.  Will applications be accepted after the closing date?

No late applications will be accepted. No exceptions apply.

Q.  When and how will my organisation know if our application has been successful?

The assessment process will take approximately three months. The applicant organisation (or the auspicing organisation) will receive a letter advising the outcome of the application following the completion of the assessment period.

Successful Community Grants Program recipients will also be listed on the OMI website.

Eligibility

Q.  Is my organisation eligible to apply for funding?

Eligible organisations must be Western Australia-based and not-for-profit. Incorporated not-for-profit organisations/associations may apply in their own right, while unincorporated associations and community groups can be auspiced by an incorporated association, or a local government.

Q.  Who is not eligible to apply for funding?

  • Local, State (including government schools) and Australian Government agencies.
  • Commercial or for-profit organisations.
  • Schools or universities.
  • Individuals.
  • Political organisations.
  • Organisations that have overdue funding acquittals from previous OMI funding programs.
  • Organisations that have received funding through the CGP in the previous 12 months.

Q.  What does auspicing mean?

Auspicing means that one organisation, an incorporated organisation or a local government, agrees to apply for and manage a grant on behalf of a second organisation or a community group, generally an organisation that is not incorporated. Unincorporated, not-for-profit organisations and groups based in WA are eligible for CGP Small Projects and Events and Activities grants where they are auspiced by an incorporated organisation or local government—refer to the relevant CGP guidelines.

The CGP Auspicing guidelines outline the responsibility of the auspicing organisation

Q.  My organisation is not incorporated. Is it eligible for a CGP grant?

Unincorporated not-for-profit associations and community groups are eligible for a CGP grant only when they are auspiced by an incorporated association or a local government.

Q.  Can my organisation apply more than once for funding?

Yes, organisations may submit one application for each of the CGP categories per grant round.

If CGP funding is received from OMI, the organisation is required to wait 12 months from the funding date before applying for a further CGP grant.

Q.  Can schools apply for a CGP grant?

No, schools are not eligible for CGP grants. However, school-based Parents and Citizens and Parents and Friends groups are eligible to make an application.

Successful applicants

Q.  What happens if we are successful, and when can we expect the grant funds?

  1. Successful organisations will receive a letter confirming that they are successful and explaining the next steps.
  2. A Grant Agreement must be signed if the grant is for $10,000 or more.
  3. Funds will be released within 60 days of the receipt of the letter, subject to the finalisation of all documentation.

Q.  How does the organisation acknowledge the funding when advertising the project?

One of the grant agreement conditions is the appropriate use of the OMI logo on all project promotional materials. The OMI logo and guidelines for logo use are available for download from the OMI website. CGP grant recipients are required to use the ‘supported by’ logo.

Q.  What happens if the project timelines or budget needs to change?

OMI understands that changes may occur. However, it is essential that any changes to the project activities, timelines or budget are negotiated with OMI. Requests for a project variation or budget variation can be made through the OMI Grants Officer.

Q.  What are the reporting requirements for a CGP grant?

All successful grant recipients are required to provide a project report, including a Certified Financial Statement, within 60 days of completion of the project. The project report should be accompanied by copies of project photos, promotional materials and media coverage.

Where the Grant Funds are valued at under $35,000 (Events and Activities, Small Projects and some Major Programs), financial statements must be certified by the Chairman, CEO or equivalent of the organisation.

Where the Grant Funds are valued at $35,000 or more (some Major Programs), financial statements must be certified by the Chairman, CEO of the organisation, or equivalent AND certified by a professional auditor who is:

  1. not an officer or employee of the organisation;
  2. registered as a company auditor or equivalent under a law in force in Western Australia; or
  3. a member or fellow of the Institute of Chartered Accountants, the Australian Society of Certified Practising Accountants or the National Institute of Accountants.